OCDSB School Council Newsletter Nov 28, 2014

Hello Huntley Families,

Please find in the update email below, current events that are happening in our district and that may be of interest to you.

Sent of behalf of Michelle Giroux, Executive Officer, Corporate Services, OCDSB


School Council Newsletter
November 28, 2014

Next week, the District will be launching a consultation process to seek input into the development of our next strategic plan.  Starting Monday, December 1st, we will be sending e-mails to invite parents/guardians, students in grades 8-12, staff, and community partners to participate.  Parents, please note, you will only receive an e-mail invitation if the school has up-to-date contact information.  If you don’t receive an e-mail, you can still participate by going to our website and clicking the link for self-registration. Take a minute to watch our video which explains the process or go to our website for more information.
#Every School_Every Voice

Every School Every Voice


Playground Renewal Funding

Many school councils are interested in accessing funding for playground renewal.  The deadline for applications is being extended from November 30th to December 5th.  In response to some of your questions, and with the help of a dedicated parent, we have posted some additional information in the form of frequently asked questions as well as a new flowchart to better explain the process.


School Council Insurance Certificates

Certificates of insurance confirming school council’s coverage for the period November 1, 2014 toC November 1, 2015 were sent to school principals today.  The school council insurance coverage is funded by the school district and is provided through the Ontario School Boards’ Insurance Exchange (OSBIE) and Jones Brown Insurance Brokers.  Principals will provide a copy of the insurance certificate to the school council chair. The process to be followed in the event that an incident occurs is:

  1. School Council informs OSBIE using the contact information listed on the bottom left hand corner of the insurance certificate; and
  2. School Council informs the school principal and Sandra Lloyd, Manager of Risk and Supply Chain Management.

Concussion Management

The district has been working on a new policy and procedure on concussion management.  This work began last year and in the course of our work, the Ministry released requirements for all school boards to develop policies in this area. The Committee of the Whole will be discussing the draft policy and supporting procedure and related documents at its meeting on December 9th. The science on head injury prevention and concussion management is pretty clear – “when in doubt, sit it out”.  Parents might also be interested in reading about CHEO’s award winning doctors who have developed guidelines in concussion management.

Green Employer, Active Transport Policy

The district is researching the development of a new policy related to greening and in particular, active transportation strategies.  An important part of the research includes community consultation.  Last week, a presentation was made to school councils at OCASC.  For those who were not present, please take a look at our website and read more about this work in a recent report to Committee of the Whole.  Your feedback in response to these questions is welcome – the deadline for comments has been extended to December 12th.

Physical Education and Health Curriculum Consultation

Many parents are asking about the consultation on changes to the physical education, human development and sexual health curriculum.  This is a consultation by the Ministry of Education. School districts were asked to invite one parent from each school to respond to a survey. At the OCDSB, principals were asked to work with the school council chair to select the parent participant.  If you are looking for more information, please see the Ministry document.

Woodworking as Art at Osgoode Township High School (OTHS)

A wonderful new original piece of artwork is hanging on the walls of OTHS. Dan Breithaupt’s Grade 10 Woodshop class created the large 3D art project while working with Artist Oliver Drake and Shaun Elie.  The artists spent time at OTHS through sponsorship from the Multicultural Arts for Schools and Communities (MASC) program and Telus Communications. Each student was asked to bring something from home to contribute to the 3D Mural. Then, using their imaginations, they each shaped a block of wood around their object. Finally, the objects were combined to build the large 3D mural.It was a very positive experience for our students.

Math Facts

Learn more about math instruction from the Ministry of Education.  This link connects to a page with a number of resources that parents might be interested in.  Take a look at the power point called “Why Has Math Instruction Changed?

Meetings that Matter….


Board and Committee of the Whole Meetings

On December 1st, we will welcome in the newly elected Board at a Swearing In Ceremony and Welcome Reception at 7:00 p.m. in the Board Room.  Please join us for the ceremony and reception from 7:00 to 8:00 p.m. at 133 Greenbank.

This week we said farewell and thank you to the outgoing Board of Trustees.  Watch the farewell video from the meeting.
Other upcoming Committee Meetings:

Advisory Committee for Extended Day and Child Committee – December 4th 7:00 p.m. (Trustee Committee Room – 133 Greenbank Rd.)
Committee of the Whole – December 9th 7:30 p.m. (Boardroom – 133 Greenbank Rd.)
OCASC Secondary School Committee – December 11th 7:00 p.m. (Fisher Park PS)


Places to Go…Things to Remember



Carleton Heights Public School – Official re-opening ceremony – December 3rd – 6:30 p.m.

You are invited to celebrate the grand re-opening ceremony for Carleton Heights Public School. A major renovation project was undertaken during the last school year and students returned to a brand new school in September 2014. Tours of the school will be available from 6:30 p.m.

J.H. Putman Craft Sale – Thursday December 11th 5:30 – 8:30 p.m.

You’re invited to the J.H. Putman’s Craft Sale on Thursday, December 11th.  There will be everything from hand-made pens to jewelry. The craft sale will be open at 5:30 -8:30. Everyone is welcome!




Snowsuit Drive – Schools Helping Schools – Huntley Centennial – Until December 5

The students in the Leadership Council at Huntley Centennial are having a “snowsuit” drive the 2 weeks beginning November 24th – December 5th. The students will be collecting any CLEAN or NEW winter clothing items such as hats, scarves, mitts, snowsuits, boots, etc. and delivering the articles to R.E. Wilson Public School the week of December 9th. Last year’s donations were huge, and we hope to equal (or perhaps even better!) with this year’s campaign. There will be a drop-off box located in the main foyer by the front door, and bagged contributions are welcome any time during these two weeks.  Donations are welcome from all school communities.


School Movie Nights

This fall, many of you asked questions about school movie nights and what restrictions apply. The OCDSB has a license agreement (license option B) which allows all schools and/or school councils to screen legally obtained commercially available feature length films.  This means that you can host a movie night in your school outside of regular school hours, as a school related fundraiser, and for audiences including students, parents, siblings and family members.  The license is withAudio Cine Films and you can learn more on their website.


Inclement Weather Reminder 

While there might be a reprieve early next week, it seems that snow and colder temperatures are going to be with us for a while.  Please use extra caution and slow down in school parking lots or pick up and drop off areas.  Also, a reminder to parents to ensure that students are dressed appropriately for outdoor play.  The OCDSB has a procedure regarding extreme weather conditions and we monitor the forecast issued by Environment Canada.


Changes to School Start Times

The start times at a number of schools in the district may change effective September 2015. These changes are commonly referred to as “Bell time’ changes and are the result of a review of transportation services.  Over the past year, the Ottawa Student Transportation Authority (OSTA) has conducted a system-wide review of bell times.  The purpose of the review is to align the bell times in such a way that school bus service can be better managed.  The “bell time” changes are divided into 2 categories; changes of 10 minutes or less and changes of 11 minutes or more.  The main difference between the two categories is decision-making process.  OSTA has the authority to make decisions about changes of 10 minutes or less.  School Boards are responsible for making changes of 11 minutes or more.  Read more about what changes have been approved, what changes are recommended and how you can provide feedback on the proposed changes.


School Council Finances

By now, most of you will have your new school councils in place. A challenge for every council is the continuity of operations as old members leave and new ones join. This is particularly true for school council treasurer’s who need to get financial records from the previous treasurer.  The treasurer performs a key role on school council. The recent presentation on finances at the School Council Training Day has excellent information for treasurers.  A resource guide will be coming soon- stay tuned! In the interim, all school councils should ensure that:

  • Ensure that the list of authorized signing officers for school council transactions is updated.
  • All cheques are signed by two authorized signing officers.
  • A monthly financial report is presented at school council meetings;
  • Proper year-end reports are completed each year and filed with the Council and the District.

Have a wonderful weekend.



Michele Giroux
Executive Officer, Corporate Services
Ottawa-Carleton District School Board
613-596-8211 ext. 8607

Public Education
Doing it W.E.L.L.

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Ottawa-Carleton District School Board | 133 Greenbank Rd. | Ottawa | Ontario | K2H 6L3 | Canada