Open Parent Council Positions for 2017-2018

Want to get involved and be active in your child’s school? Please review the following open parent council positions and let us know if you are interested.

Chairperson

Voted-in position at the 1st parent council meeting in September, duties to include:

  • Oversee the running of fundraisers and events throughout the year with the assistance of sub-committees and volunteers where available;
  • Call and Chair Council meetings (7-8 meetings per year);
  • Prepare the agenda for Council meetings with input from the Council;
  • Print agendas, prior meeting minutes and financial reports in preparation for each Council meeting (may be done at school);
  • Ensure minutes are recorded and maintained;
  • Communicate with the school principal;
  • Ensure regular communication with the school community;
  • Respond to emails received via Parent Council email boxes;
  • Consult with school board staff as required;
  • Prepare end of year report for submission to the School Board;
  • Submit end of year financial report to the School Board.

For more information on this position, please contact Creann at creannpieroni@yahoo.com

 

QSP Magazine Fundraiser Coordinator

The QSP magazine fundraiser raises around $1500 per year and requires approximately 4 hours of upfront work.  Planning needs to begin at the beginning of the new school year with magazine catalogues and parent letters going home with the children in time for the Thanksgiving weekend.  Tasks include:

  • Communicate with the local QSP representative;
  • Update and monitor the school’s QSP sales pages;
  • Copy and Distribute parent letters and delivers sufficient to each classroom along with provided promotional materials;
  • Collect paper orders from School office and after the deadline sends them to QSP;
  • Distribute prizes to appropriate classrooms;
  • Pass cash and cheques to school council treasurer for deposit.
  • A full handover document will be provided detailing all the steps required.

For more information on this position, please contact Creann at creannpieroni@yahoo.com

 

Hot Lunches Website Webmaster

Requires 2-3 days of upfront work at the start of the school year, then on average, 1-2 hours of work spread throughout each month. Tasks include:

  • Work closely with the hot lunch coordinator;
  • Update vendors, products, pricing etc. in the hot lunches system;
  • Create new schedules and menu’s for each hot lunch;
  • Send out communications to all parents;
  • Support parents’ questions or issues when using the hot lunches website;

For more information on this position, please contact Debbie at debbieamillar@rogers.com

 

Parent Council Website Webmaster

Requires on average, an hour of work spread throughout the week. Tasks Include:

  • Managing and maintaining the HCPS Parent Council Website pages;
  • Attaching meeting minutes and updating the date for the next parent council meeting;
  • Sending our parent council posts / communications;
  • Adding new post subscribers;

For more information on this position, please contact Debbie at debbieamillar@rogers.com

 

 

 

HCPS Parent Council Volunteers Needed ASAP

Want to get involved and be active in your child’s school? The following important parent council positions are OPEN, and we need to fill them before the end of June, so that we can provide a thorough knowledge transfer and hand-off all necessary documentation.

Lunch Coordinator – Manage hot lunch and milk vendors (confirm pricing, provide orders and arrange payment of invoices), Coordinate parent volunteers for lunch distribution at the school, Coordinate the delivery of food to the students, Ensure lunch bins are clean and in good repair, Collect any cheques from the office and enter into the hot lunches system, Ensure payment is received for all lunch orders, Answer any parent questions and concerns throughout the year. Requires 5-10 hours at the start of each schedule (September and February), plus approx. 1-2 hours per week maintenance.

Hot Lunches Website Webmaster –  Update vendors, products, pricing etc. in the hot lunches system, Create new schedules and menu’s for each hot lunch and milk program, Provide communications to all parents, Support parents questions or issues when using the hot lunches website. Requires 2-3 days of upfront work at the start of the school year, then on average, 1-2 hours of work spread throughout each month.

Note: This position could be combined with the lunch coordinator position, if you are comfortable with managing the hot lunches application.

Parent Council Website Webmaster – Manages and maintains the HCPS Parent Council Website.  Requires on average, an hour of work spread throughout the week.

Please contact Debbie Millar, if you are able to volunteer.

Our hot lunches lunch program is the biggest fundraiser for Huntley Centennial Public School, but we can only continue with the program if we have the necessary volunteers.

THANK YOU!

 

Back to School BBQ and Parent Council Meeting – Thurs Sept. 15th.

You are invited to come and meet your child/children’s teachers, visit their classrooms and enjoy catching up with friends on Thursday 15th September at our annual Back to School BBQ, starting at 4pm.

Following the BBQ at 7.00pm in the library, we will be holding our first school parent council meeting.  The School Council meeting is a forum for parents, caregivers, the principal and others to discuss school issues and ways to make improvements. This is an opportunity for anyone to ask questions or to contribute ideas. All parents and guardians are welcome to join us!

For more information on what the School-Parent Council does, please visit our website – http://huntleycentennial.org/about-us/what-do-we-do/

If you have any questions about the Parent Council you are welcome to email info@huntleycentennial.org